Submission Instructions

To submit a manuscript for consideration for presentation at the Conference, you must submit an ABSTRACT using the Conference Submission Form. You will be copying and pasting the abstract of your paper into the text field provided. Part of this form includes the title page information that includes the authorship information and the intended Academy. If you plan to use your abstract as your proceedings version, please be sure that the abstract is formatted according to our Publication Guidelines and attached to the form as a Word or Word Perfect file. The abstract should be half a page in length and should describe the POTENTIAL IMPACT or INTEREST which the finished manuscript is expected to communicate. Please note, by filling out the Abstract Submission Form, you are warranting that the work is original and has not been presented or published previously. All submissions will be double blind refereed and we intend to keep the turnaround period for review very short.

Once your abstract goes through the double blind referee process, you will receive an official letter via e-mail attachment. The letter will be in PDF. The letter will contain links to the conference materials on our web site you will need. You can easily print out all of these materials and the letter for your records. This technique enables us to keep our response times very low.

Conference Submission Form

When completing the Conference Submission Form, you are required to choose a scheduling preference. This is something that can easily be changed at a later date simply by logging in and returning to the Conference Submission Form. You are required to provide us with your first choice of presentation time or check the Internet Division box if you are not physically attending. You are free to indicate whether or not you are interested in serving as a Session Chair or indicate whether you have a second or third choice for presentation time should the first choice not be available. No preference is also an option that provides us with the ability to schedule your presentation for any day or time. People who are planning to attend the entire conference often choose No Preference.

Conference Submission Form

Authors are required to submit a proceedings version of their paper by the submission deadline posted on the conference call page (stay tuned to our email updates for changes in the deadline). To submit the proceedings version of a paper you have previously submitted an abstract for, simply revisit the Conference Submission Form and choose the file to upload. Each paper must have an accompanying proceedings version that is formatted according to our Publication Guidelines. There is a 5 page limit on proceedings versions and an extra page fee of $25 per page over 5 is assessed when that limit is exceeded. Many people choose to use the abstract of their paper for the proceedings to avoid the extra work involved in creating a new abbreviated version of their full paper. However, regardless of whether you choose to use a short version of your paper or just the abstract, it must be properly formatted. If you are submitting a CASE STUDY, we only need the case and not the instructors note for the proceedings.

Conference Submission Form

Participants can register at any time prior to the conference, but payment must be received before papers can be published in the proceedings or considered for an award. Some people wait to register until after they see if their abstract has been accepted for presentation, but that is not necessary. Every conference participant who attends the conference must register and pay the appropriate registration fee and at least one person per paper must be a participant. Even if you can not physically attend, the Internet Division allows you to participate in the conference. Early registration is currently set at $275 and late registration (after the deadline posted on the conference call page) is $325.

Please be sure to make arrangements for fees to be handled as early as possible, as it is required for the processing of Award and Proceeding submissions.

Conference Registration Form (see Conferences page)

All of the award submissions are blind reviewed and the top 25% of the papers are selected for journal publication. These submissions are handled separately from the Conference. All award submissions are refereed by actual Editorial Board Members of the appropriate journal. This review is handled outside the Conference process to preserve and protect the integrity of the journal consideration process. It differs from the traditional review process only in regard to the speed of the review. Papers that are selected by the Editorial Boards for publication are recognized at the Conference as Distinguished Research Award Winners and their authors will receive a plaque. At least one author per paper must register for the Conference before submitting a paper for award consideration. All authors on award winning papers must become members of the appropriate Academy and the paper must be submitted through the Accepted Journal Submission process described below to ensure timely publication. Award winners are typically not known until about a week before the conference start date.

The paper should be single spaced and include a title page that includes the contact information of the authors and the intended Academy. There is no page limitation on award submissions, but make sure that the file does not exceed 2 MB in size. You must include a cover page at the beginning of the document with the full names, affiliations, addresses, telephone and fax numbers, e-mail addresses of all authors, and the identity of the corresponding author. This will be removed prior to the review.

Conference Submission Form

All direct submissions will come through the Executive Director (ED) in the form of an e-mail attachment. These must be accompanied by completion of the Direct Submission form which will serve as our tracking form. Direct submissions must be named as the Contact Author's last name and intended Journal (i.e. Smith-aasj). The paper should be single spaced and include a title page that includes the contact information of the authors and the intended Academy. There is no page limitation on direct submissions, but make sure that the file does not exceed 2 MB in size. For blind review purposes, please remove all of the authors information (names, affiliations, and e-mail addresses) from your paper so that only a title appears on the top of the first page (the cover page should contain all of the contact information). The ED will forward the manuscript to the appropriate Editor for the referee process. Editors will report back to the ED, and the ED will correspond with the authors concerning the results of the referee process.

Our new direct submission form is under construction. In the meantime, please email your submissions to the Executive Director (Trey Carland - email link to info@alliedacademies.org. Please indicate to which journal the file is being submitted in your email. We will send you a tracking number once we process it.

Please visit our Journal Submission Instructions page for more information.

If your paper has been accepted for Journal publication and/or won an award at one of our conferences, you must prepare your manuscript in accordance with the publication guidelines of the publishing company and e-mail it as a file attachment directly to the company. You can find formatting instructions at www.whitneypress.com/instructions.pdf. If you have questions about the formatting after you read those instructions, please address them to articles@whitneypress.com. You should complete the manuscript and e-mail it to articles@whitneypress.com. You must also include complete mailing addresses of all authors in the email which you send to Whitney Press. This is vital as Whitney does not have access to our data files and so it will not know where to send your copy of the journal.

Please complete the Publication Agreement form with signatures from all authors. As you can see from that document, we do not take copyright, rather we ask for your permission to publish. As you may know, all authors of manuscripts scheduled for publication in an Allied Academies Journal must be members of the appropriate Academy. If any of the authors are not members, they must join an Academy. The completed Publication Agreement form must be sent to us via mail or fax at the address/fax number below:

Trey Carland, Executive Director
Allied Academies
PO Box 670
Candler, NC 28715

Fax: 828-670-8285