Submission Instructions
Create a New User Profile
Before you submit any Conference or Journal materials, please fill out the User Profile form (all data is confidential). This form will enable you to expressly fill out the submission forms and stay informed about upcoming events. You will also be able to track your submissions and memberships when you login.
(link follows instructions)
Choose your Conference:
When you access the Conference Submission Form, you will choose the appropriate conference from the pull down menu. You will then be able to create a new submission, or edit an existing one.
Academy, Title, and Abstract:
The form components are fairly self-explanatory, but we will outline them for your convenience. You will choose the Academy to which you wish to submit your paper (if you are unsure, please see the Academy Overview page. You will enter your paper’s title in the Proceedings title box, and, if you have a different title for your Journal version, you may enter that in the Award paper title box. If the title is the same, simply leave that box empty. Next, simply copy and paste the abstract of your paper into the Abstract text box. Please note, by filling out the Abstract Submission Form, you are warranting that the work is original and has not been published previously.
Author Information:
The next section is where you enter the author(s) names and affiliations. Your name will appear there by default, and you can add other names and affiliations to the list. Please be sure to spell out names and affiliations rather than use abbreviations here, as this information is what will appear in the Conference Program.
When you add authors, their names will appear below yours in the author list. You can use the arrow keys to move author names up or down to correct the order of authorship. IMPORTANT - Please make sure that all authors’ names are listed correctly before you submit the form.
Participation:
The next step involves your participation at the conference (this section is omitted for the Summer Internet Conference). Here you are able to tell us if you will be present at the conference, who will be presenting, when you would like to present, etc. This information can be left blank for now and filled out later if the details are not yet known. To make changes or updates later, simply log back in to the conference submission site and select the appropriate Conference from the pull down menu. There you will see your paper submission and be able to edit it (i.e. go back to the form to change preferences, add files, etc.), or delete it and start from scratch.
File Submissions:
The next section of the form is where you attach files. This step is also optional the first time around. Many people just submit the above information to get their abstracts reviewed for consideration, then go back later to attach their Proceedings and/or Award versions. Abstracts are blind reviewed for presentation and participants are typically notified of acceptance within a week of submitting. Authors may wait on this official acceptance letter before proceeding to attach files, or complete all of the steps at the same time. Refunds will be provided only if an abstract is deemed inappropriate for presentation.
Proceedings Versions:
You must submit a Proceedings version of the paper unless you have checked the box indicating you do not wish to have one published. This version of the paper will appear in the Conference Proceedings, and must be formatted according to our NEW Publication Guidelines. It can simply be an abstract of the paper, or the full version. We do have a 5 page limit with $25 extra page fees beyond that. This is to encourage participants to use an abbreviated version of the paper in case it is later accepted for journal publication. That way there are not two identical versions of the paper published in two different places. However, that decision is entirely up to you.
IMPORTANT - Remember that submitting a properly formatted Proceedings version is required (unless you indicate that you do not want one published). If you are submitting a case study, we only need the case and not the instructors note for the proceedings. Please also note that your Proceedings version can not be published in the Conference Proceedings unless your Registration is complete.
Journal and Award Submissions:
Submitting a full version of your manuscript for Accelerated Review and Awards Consideration is optional. However, before submitting a full version for review, you must meet the registration requirements mentioned below.
All of the articles submitted for Award consideration are eligible for the Accelerated Review Process, which is a double blind peer review conducted by members of the appropriate journal Editorial Board. There is a 25% acceptance rate for these manuscripts, and approved papers will appear in the appropriate journal, generally within a year of submission. In addition, a second panel of referees will consider the paper for awards recognition at the Conference. In general, the top 25% of the papers submitted for awards consideration will be recognized with a distinguished research award. Please note that the two review processes are independent of each other.
Accelerated Review submissions will receive referee feedback, but those comments will be much more limited due to the time available for review. IMPORTANT - At least one author per paper must be registered in order for any paper to be reviewed for Journal or Award consideration. Review of these papers typically begins around the conference submission deadline.
As for formatting, there are no formatting requirements for journal/award submissions. We do request that each submission contain a cover page with the paper title, author names, affiliations, and at least one email address. This cover page will be removed before the file is sent out for review. We also ask that the paper be single spaced.
If it is a case study, please include the case and the teaching note in the SAME file. The submission form only allows for one file to be uploaded and cases can not be considered for Awards or Journal publication without a teaching note.
Registration:
As for Registration, each conference participant who plans to attend the conference is required to pay the registration fee, and at least one author on every paper is required to register. Base registration usually starts at $300 and goes up after the submission deadline. There is a $25 extra page fee for Proceedings versions over 5 pages (there is not a page limit on Award/Journal submissions). There is also an extra paper fee if a registrant submits more than one paper. Each additional paper is $25. Registration forms can be found on the Conferences page.
Direct journal submissions can be submitted at any time, except during our conference times. We ask that you not submit a direct journal submission between March 1 and April 15, nor from July 1 through July 31, nor from September 1 through October 15. These are our busiest times of the year and we encourage you to submit your paper through the Accelerated Review Process associated with the Conference if you wish to have a paper reviewed during this time (see Conference Submission rules listed above).
The Direct Journal Submission form is not active at this time. Therefore, you will need to email Trey Carland (info@alliedacademies.org) your file as an attachment. Please save all of your files as .DOC files as opposed to the newer version of Word (.DOCX). Direct submissions do not need to be formatted according to our publication guidelines. However, please be sure that the file contains a title page with all of the pertinent author information (which will be removed prior to review), and that the rest of the paper does not contain any identifying information. Please indicate the name of the Journal to which you are submitting in the body of your email If you are unsure, please see the Academy Overview page.
Afer your file is processed, you will be sent a confirmation email with a tracking number for future reference. Direct journal submissions will be sent out to the designated Editorial Review Board for a double blind review. Reviewer feedback will be emailed to you when the reviews are complete, which takes approximately 2 months. If you have not received any feedback at that time, please email Trey Carland (info@alliedacademies.org) to notify him. We strive to maintain a 25% acceptance rate for all of the affiliate Journals, and often encourage authors to revise and resubmit articles that are not accepted.
If you receive notice that one of your papers has been accepted for Journal publication, you will receive instructions on how to proceed. You will be required to format your paper according to the Publication Guidelines, as well as to ensure that all of the authors on the paper are members of the correct Academy. Final submission instructions are provided in your acceptance letter, and they must be followed carefully to ensure timely publication.
It typically takes one year from the time a paper is submitted for final publication to the time it is published. It can take more time and it can take less time depending on the publication cycle and the timing of the final submission. We are taking steps to speed that process up so that citations are made available prior to the publication of a Journal In the meantime, we appreciate your patience. We have a large volume of papers in the queue at any given time, and do our best to ensure timely publication.
Note About Membership
At this time, authors are not required to be members of a given Academy in order to submit a paper for Journal or Conference consideration. If a paper is accepted for Journal publication, ALL authors on that paper are required to become members of the Academy associated with the Journal in question. Memberships are good for one year and provide access to the online Journals associated with that Academy, and allow members to publish papers in the respective Journal during that year. Members will also receive a discount on hard copies of the Journals in their Academy.
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